Atlas Business Solutions, Inc.

Paid time off has become a very important benefit for today's employees and employers. Because of this, the types of PTO (paid time off) that personnel managers need to track has become increasingly varied. HR software can provide many benefits to a company that needs to track all aspects of their employee's paid and unpaid time off.

As a manager, your work life should not revolve around keeping records of your employees even if human resources is a large part of your job description. If you have the right tools to organize and store employee files, then you will be able to focus a lot more of your time working with your employees rather than just gathering information about them.

The hiring process can be quite overwhelming at times: reviewing applications and resumes, scheduling and sitting in on multiple interviews and then making that final selection of the best candidate for the position. Once you've made your selection, a whole new process begins which includes its own long list of items that need to be completed. Having HR software to assist you in creating and then following through on a new hire checklist can be like having a top notch human resource assistant.

Employee recordkeeping can be a very time intensive process. With a top notch human resource software program you would be able to maintain all this information. Pulling together a report becomes a simple reporting function of the software that can save many hours of work, while providing decision makers with all the information they need.

Does your organization know what the training and licensing qualifications are for your professional employees? What are the credential or certification requirements? Is there a tracking system to properly document what professional development classes or Continuing Education Units (CEU) classes that employees have taken? These are but a few of the questions that an organization should be aware of when employing

Soon it will be time for some spring cleaning and your plan may be to start with the personnel files. One thing that you need to make sure is that you don't purge files you need to keep. But how long should you keep the old personnel files?

PTO is paid time off, where sick leave and vacation time is rolled into one bank. Employees can use this time for whatever they need it for. Employers deposit accrued hours into the employee's PTO bank according to the organization's policy for time away from work. Staff Files® includes time-off accrual policies that calculate PTO automatically. Managers simply have to deduct time used when employees take a day off and our HR software updates the remaining balance.

Keeping complete and organized personnel files is important because you can use that information to make employment decisions. You may also have to keep certain employee information to ensure compliance with state regulations.

Establishing and enforcing a personnel records retention policy is important to managing your employee information. You can use your state's regulations as a guide to determine how long to keep your personnel files.

Sometimes, it is hard to convince your boss you need an HR software solution if you are not technically an HR person. Yet, there are many reasons HR software may be the solution to your human resource needs.