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Jim Kemp - ArticlesEfficient Companies Thrive in Economic TurmoilAll too often, companies fail to investigate their internal operational efficiencies until there is a driving factor that negatively impacts revenue. Well for many, now is that time. Here are some examples of how to realize productivity improvements. Bulk Import and Export a Must for Document Management SystemsBefore employing or switching document management systems, follow these tips to ensure it will go as smoothly as possible. Benefits of a Document Management System for Version ControlWhen creating documents using a version control system, the author has the capability of recording snapshots of their document at any point in the document life cycle. This permits the author to lock in a version of the document for historical purposes that can be referenced later in the development cycle. Document Collaboration with Internal ControlsThe road to true collaboration with your business partners begins with developing an exceptional system of internal controls. For document intensive organizations, those controls are implemented using a robust document management system. Version Control for Document AuthorsFor employees whose job dictates that they regularly create new documents, having access to an intuitive and easy to use version control system is a major advantage. Early in my career I distinctly remember the struggles I experienced creating specification documents, training guides, and other business related documentation. Nested Profile Properties Link Metadata to DatabasesDocument management systems provide users the capability to index documents using metadata attributes. These index attributes, when applied in a consistent fashion, can provide users with the capability to quickly find and retrieve associated documents. The question is how do you enforce consistent metadata indexing for all of your documents? Five Ways to Measure-Up a Successful Proposal ProgramThe success of a proposal program is evident in how well individual proposals and RFP activities are carried out. Here are five ways to evaluate a program for improvement. Building a Collaboration Bridge in Architecture, Engineering and ConstructionAs forces drive a growing need for collaboration in the AEC industry, new tools are contributing to business efficiency by enhancing communication, consensus, and control among project participants. Going Deep in Document Management with Metadata and IndexingDocument management is a wide open term described by many to cover everything from document scanning, to version control, to document retrieval, to document creation, to electronic and paper archiving, to document retention, and more. However, going deep into document management, there are some key aspects that at the core that drive effect information management. Seven Ways Document Control Can Improve the Bottom Line in a Down EconomyCompanies faced with the challenge of how to maximize returns on tighter margins during this difficult economic period can consider these seven approaches to more effective document control to improve the bottom line.
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