Published by My Booking Manager. A convenient, professional, time saving and cost effective way to accept registrations, bookings and payments for your next seminar, workshop, trade display or membership event Obtain your FREE report "20 Steps To Running Successful Seminars Roadshows Workshops And Events Report" at http://mybookingmanager.com
There was only a week to go before the major product launch and Sara had a "concern"; a phrase she used when she was shaking in her boots with sheer panic. She had been checking with all of the presenters to make sure that their presentations were well into development, if not complete and, although she had not heard or read them all from end-to-end, she could tell that there was an unacceptable amount of repetition. The audience was in danger of walking out after the first hour if she could not convince these high-flying executives to modify their approach.
Originally, Sara, as the event organizer, thought she could avoid a rehearsal to save cost and time, she now saw that this might be the only way to rapidly convince the presentation team to "adjust" their material. "Adjust", in this case, might mean "completely rewrite" but it sounds less challenging.
Wherever possible, it makes sense for the entire event team to assemble before the event to run through the complete timetable. If this cannot be done at the venue, then find somewhere that is a close approximation to the venue in size and shape. Lay out the audience seating as you believe it will be and provide the equipment that will be available on the day. Invite along a few colleagues who can spare the time to act as the audience and provide valuable feedback.
As the event organizer, you should be most interested in the timing of each activity and, if elements of the program turn out to be too long or too short, don't try to debate how to change them there and then. Let the entire event run its course, take copious notes about areas for improvement and then once the final words of the event have been spoken, hold a formal review meeting to discuss how the program or the timetable should be modified in order to better fit the time available.
Other review subjects may include:
• presentation content
• quality, consistency and clarity of slides
• segue design between elements
• energy levels in the audience throughout the event
If you have not run an event before, this is a useful opportunity to gauge how much time you will need to set up and dismantle everything that is to be used on the day and to plan any last minute changes that might need to be made.
Sara's "concern" was quickly taken on board by the entire presentation team when they were given an opportunity to sit and listen to each other's scripts during the rehearsal day and they quickly decided on a recovery strategy. As a result, on the day the event flowed effortlessly from beginning to end without noticeable repetition. According to the audience feedback, they were entertained and informed and they found the presentations to be slick and professional. Although Sara may not have been fully recognized for saving the day, she was praised for her quiet efficiency as event organizer.
- Related Videos
- Related Articles
- Ask / Related Q&A
- Scheduling Booking Registration Software using online software versus Email Solution
- How To Write And Publish Your Own Book
- Managing Registrations And Payments For An Event
- Registration Online: 10 Secrets For Success
- How to Retain a Car Registration Number
- How to Transfer a Car Registration Number
- Domain Name Registration is the First Step to Build a Website
- Know All Abot Domain Registration and Hosting




About Video Hosting for Small Business
By: David Muhulgeta | 03/01/2010The method of video hosting can be important for a small company. You are searching for tools like low cost flash media players programs in order to have video hosting at your business. The whole process can be important to the announcement of new projects within the business. The companies who offer these types of media players tend to want the business to utilize a web based control panel so that users to properly vibe with the media player.
Become a Better Money Manager Today
By: Dwight Anthony | 03/01/2010If you want to truly become successful with your finances and wealth, you need to become a better money manager. Do you realize they are those out there that have been without much money and become rich only to lose everything again? It's because many of these people are not good with money. READ ON....
Surety Bonding Secret Revealed!
By: Steve Golia | 02/01/2010Bid Bonds. Performance Bonds. Surety Bonds. Construction contractors need them to grow their companies, and yet they are so hard to obtain.
Finding the Perfect Business Credit Card
By: Tom Tessin | 02/01/2010The economy was a rough one this year, and the upcoming year looks like it's going to get a little better, but if you're thinking about opening up a small business, or maybe you already have one, you're probably looking for ways to fund your business. Today, I wanted to...
Client-Grabbing Personal Trainer Marketing Strategies #1-10
By: Steve Hochman | 02/01/2010These are my Top 10 personal trainer marketing tips - guaranteed to get you new training clients in ways you hadn't thought of!
An Introduction to Online Slots
By: casino | 02/01/2010In the world of gaming, there is nothing like walking into a casino and seeing row after row of colourful, shiny slot machines beckoning you to try your luck. Without any real preparation, a player can immediately go over to one of those machines, put in some money and just pull the lever.
Ending Procrastination In Your Network Marketing Business
By: Dave Strout | 02/01/2010Procrastination could be classified as "The Silent Killer." It has quietly stolen many a business man or woman's career and left no trail to follow. Recognizing and stopping procrastination is necessary for anyone to succeed in business.
Can I View Criminal Records At No Cost To Check A Persons Criminal History
By: James Nash | 02/01/2010Finding criminal records isn’t hard as you think but it’s more than necessary when you’re hiring someone new to work with. You can spare yourself a lot of trouble if you decide to find these records on the internet because they provide the fastest service at the cheapest prices.
Follow Up To Get Quality Event Feedback
By: My Booking Manager | 22/06/2006 | Affiliate Programs"Well, how did it go?" asked the CEO as he wandered past Siobhan's desk on his weekly tour of the offices. He was referring to the conference Siobhan had organized and run to involve their industry in standardization guidelines.
Managing Registrations And Payments For An Event
By: My Booking Manager | 22/06/2006 | Affiliate ProgramsIn a company of 25 people; putting on a marketing event and charging an entry fee could give the event administrator a severe headache. Patricia Thomson was in this position only last week.
It'll Be All Right On The Night
By: My Booking Manager | 22/06/2006 | BusinessThere was only a week to go before the major product launch and Sara had a "concern"; a phrase she used when she was shaking in her boots with sheer panic.
Managing The Reputation Of Your Event.
By: My Booking Manager | 22/06/2006 | BusinessAs a Consultant in Quality and Customer Service, Roberta Meier often attends seminars and workshops as a "Mystery Shopper".
How Not To Review Your Event To Death
By: My Booking Manager | 22/06/2006 | BusinessRunning a conference, a seminar or a workshop can be great fun. The day of the event is guaranteed to be a hive of activity with all of the arrangements coming together over those few hours.
Is An Event Over When It's Finished?
By: My Booking Manager | 22/06/2006 | BusinessAs the last delegate left the conference, Quinne McLachlan sat down at her laptop and started to write a review of everything that had happened.
Evaluate Your Event To Accumulate Profit
By: My Booking Manager | 21/06/2006 | BusinessIf you are running workshops, seminars or conferences like Oslo , Norway based Ulrika Fredrikson you won't be doing it as a charitable act. Let's face it, even if you were a charity, you'd have to cover your costs somehow.
Event Management, Body Language And Qualified Release
By: My Booking Manager | 21/06/2006 | BusinessStuart Burns was having a bad day. Not only had he arrived late for the seminar because of the server problem at work last night, he was finding it difficult to concentrate because of the stream of text messages coming in to his cell phone.