Managed print services and the bottom line
As the huge demand for transparency and accountability grows, managed print services (MPS) are starting to become the norm for companies wanting to manage their print needs effectively. Studies and surveys done throughout the MPS industry have shown that the key decision makers for outsourced managed print services campaigns are middle to senior management. Middle management mostly comprises of IT managers within the company, who are seeking a more reliable and effective way to manage print demands, while senior management are usually the CEOs and other company directors who need to approve proposed MPS strategies before they can be outsourced. It is these senior management leaders who often avoid outsourcing their MPS needs due to concerns about the bottom line, which is why it is so essential for these senior management leaders to fully understand how MPS works and also learn more about the benefits offered from a financial point of view.
- Why in-house print management will never be as cost-effective as outsourced solutions – this is one of the first things that need to be considered before outsourcing a managed print services provider. Many CEOs assume that hiring in-house teams to handle all aspects of print management ensures a lower operating cost and greater return on investment, but in reality this is not the case. When factors such as experience, working hours, company benefits, salaries and effective time usage are considered, outsourced solutions will always be more cost-effective as costs are limited to a set monthly fee.
- Why MPS also brings savings in other areas of operation – another factor for senior management to consider is the huge savings that can be found when outsourcing MPS solutions. As printing demands are controlled, the amount of wastage in terms of paper, ink, toner and other resources are also controlled. In addition to these savings, MPS companies are also able to secure discounted rates for software and hardware needs, ensuring even more savings on both a short and long term scale.
- Why a total print strategy equals more effective results – without a doubt, case studies and research has shown that planning and implementing a total print strategy is the best way to deliver solid results within the entire organisation. Managed print services companies utilise the best technology to track and monitor print usage across each department, as well as for specific users, and with a holistic campaign that includes print, fax and phone audits, as well as maintenance and upkeep of all print equipment, companies are able to effectively manage their entire organisation's print demands. This ensures consistent results, and also offers a solid return on investment as each department can account for costs and expenditure, right down to the last print-out.
- Why MPS also offers a chance for environmental integrity – another important aspect for senior management to consider is the opportunity for corporate social investment in the form of green printing practices. MPS companies are able to provide training for all departments as well as management, to aid in implementing a greener way of operating across the board. In this way, managed print services can ensure a transparent way of conducting business, regardless of the size or nature of the organisation.
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