Office Security Tips. How To Keep Your Office Secure And Avoid Equipment And Data Theft

Even if you are not running a top-secret government office, you’ve probably thought about your office security. Nobody can really tell if the next security breach will come from the inside the company or from the outside, but if you are not protected – it is only a matter of time. Many businesses around the nation faced unlawful conduct, starting from employees taking paper clips, thieves breaking in and stealing valuable equipment, and sometimes even hundreds of thousands of dollars missing from the company’s account.

One solution is to be paranoid. But you probably want to avoid that. When considering the physical safety of the office and employees try to implement the following:

• Avoid the “Last leaves, last locks” policy. Have a designated person open and close the office
• Install security cameras
• Ask from employees to wear the company’s tag at all times and request to see proper I.D. from all outside service personnel
• Introduce a Clean Desk Policy and advice employees to put their valuables out of reach. Never leave purses or wallets on the desk and be sure to store laptops in locked drawers
• Schedule a timely inventory list and include all office equipment

No less important is keeping all information and sensitive data secured. Start with protecting sensitive emails and files. If an email contains secret information like company policies, financial data or future strategies, it should not be spread around the office.

• When sending sensitive data, use encrypted files which only the designated receiver will be able to open
• Limit your employees’ access privileges (forwarding, editing, saving and printing) when dealing with secure data

You should also make sure that at the end of each day, all of your employees log out of their computer in order to prevent unauthorized access. Advise your personnel to use strong passwords and instead of using their pet’s name, ask them to create a password that includes lower and upper case letters, symbols and numbers (and make sure these will not be written on the computer screen…).

Protecting your business against Spyware, Malware and viruses is crucial. Spywares and Malwares are installed on computers without user permission and can be more than just an inconvenience. It’s a threat. Spyware can monitor the computer and work process, retrieve passwords, emails or any data that is being typed in.

That is the reason we advise to purchase a reliable antivirus and ask the employees to scan their computers every other day. Remember that viruses and Trojans can start in one single computer and spread to the entire system.

If you suspect the presence of a spyware on your office, you better get a Spyware cleaner. Fast. And if it doesn’t work, you should call the professionals, before some valuable piece of information or data will be stolen from you.

Many companies offer IT Support Services that can help you remove viruses, repair damages and install free software to keep you safe from new threats. World Trade Copiers is a company that offers Spyware/Adware removal helping you with:

• Removing hidden programs that eat up system resources and slow down your computer
• Removal of the persistent pop-up ads caused by spyware and adware and free software to eliminate pop-ups permanently
• Free tools to keep your system clean

Visit us at www.worldtradecopiers.com and stand in the front line of office security.

At www.worldtradecopiers.com you can find answers to all of your printing needs including document management, mail room solutions, IT consulting, and much more.