Organize Your Email and Optimize Your Business

Dec 02, 2009 • By • 247 Views

Many SPAM email messages flood inboxes daily. How can a business person cope with the overflow of email? The e-mail on your website should be filtered through the use of Junk Email programs to weed out the garbage before it gets to you. For correspondence with clients, potential customers, providers and other business contacts you should have a personal e-mail address for your business that isn't published on your web site. Create folders that cover the major tasks, products, services and functions of your line of work. If you can answer an email immediately, do so, and either delete it or file it to the correct folder. If the e-mail involves some action or research before answering, put it in a to-do-immediately folder. When you start your work go through the to-do-immediately folder, send your prepared replies to the e-mails you've picked out, remove them from the to-do file, and sort them in the right file. Organizing your e-mail is one of the first steps towards increasing your productiveness. Don't let e-mails cumulate in your e-mail inbox. Many users want to organize their sent email too. To find an email that was sent three weeks ago can be a extensive chore. There are software programs which can not only organize your email inbox into folders but your sent email too. For example, Email Sorter Wizard is one of these programs. Email Sorter Wizard, an add-in for Outlook, lets you all of your e-mails, received or sent. Its extensive filing system of rules can help organise  folders and all of your sent e-mail.  What distinguishes Email Sorter Wizard is its ability to give the end-user the flexibility to organize and manage their e-mail in such a fashion that is deemed fit without the endless searches and mouse clicking that is constantly used within Outlook's environment. Business people who are on the move, constantly receiving and sending lots of e-mails will find the features in this add-in highly helpful. We all know: As an entrepreneur you are asked the same questions again and again. Another time saver is to compose the corresponding answer and save it in your word processing program.  If you receive one of those emails you can simply copy and paste the response into your reply and send it quickly on its way.

Many, if not hundreds of JUNK email messages flood in-boxes on a daily basis. How can a business person cope with the ever rising tide of email?

To correspond with customers, potential clients, providers and other business contacts you should have a personal e-mail address for your business that isn't posted on your Internet site. The e-mail on your website should be filtered through the use of Junk email programs to weed out the garbage before it gets to you.

If you can answer an e-mail immediately, do so, and either delete it or send it to the appropriate folder. Create folders that cover the major functions, tasks and products of your line of work. If the email requires some thinking or research before answering, sort it in a to-do-immediately folder. When you start your work go through the to-do-immediately folder, send your prepared answers to the e-mails you've picked out, remove them from the to-do file, and file them in the correct file. Don't let emails accumulate in your email inbox. Organising your e-mail is one of the first steps towards increasing your productiveness.

Many users want to organise their sent e-mail too. To find an e-mail that was sent three months ago can be a extensive task. There are software programs which can not only organize your incoming email into folders but also your sent email as well. One of these programs is for example Email Sorter Wizard. Email Sorter Wizard, an add-in for Microsoft Outlook, lets you all of your emails, received or sent. Its comprehensive filing system can help manage your in-box and sent mail. 

What distinguishes this add-in is its ability to hand over the end-user the flexibleness to organize and manage their mail in a fashion that is deemed fit without the endless searches and mouse clicking that is constantly used within Outlook's environment.

Particularly users who are on the move, always receiving and sending a lot of emails will find the features in this add-in extremely supporting.

Another time saver is to have responses to frequently asked questions you receive pre-written and saved in your word processor. When one of those e-mails comes in you can simply copy and paste the reply into your response and send it quickly on its way.

About the Author

Anton Kaufmann

Anton Kaufmann is an expert on organizing, sorting, managing and filing Outlook email. One of the great add-ins for Microsoft Outlook is...

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