Global Conference Calls Can Easily Bring Everyone Together
Imagine this scenario: You have offices in Houston, Hong Kong, Belgium, Mexico, and South Africa, you have important news to share, and you desperately need input from your regional managers. What's the best way to share the information and brainstorm? A global conference call. While you could schedule a live meeting at your company headquarters, flying in managers from all over the world is costly, time-consuming, and inconvenient.
Affordable Conference Calls
With conference calls, your costs fall dramatically compared to travel expenses for your entire team. For example, if you need to bring together five managers from five different companies, you'd have five round-trip airline tickets to buy as well as hotel and car rental expenses for five individuals. Your meeting could cost you over ten thousand dollars. On the other hand, a global conference call will cost far less. Here's how it works:
• Conference calls bill by the minute, per participant, with each country having its own toll free access number and per minute rates.
• With five participants talking for one hour, you will be charged for a total of 300 minutes. Depending on the per minute rates for each country, your one-hour call could be well under $100.
Time Advantages of a Global Conference Call
Conference calls save time as well. The time requirement lasts only as long as the call itself because no one needs to travel – everyone simply dials in. Even if your need to meet with your team for several hours, the global conference call saves participants from having to fly to a destination and stay overnight before a long flight home.
The Convenience of a Global Conference Call
Conference calls are extremely convenient due to the fact that the inconvenience of travel is completely eliminated. Not only that, participants can dial into a global conference call from virtually anywhere including from the office, from home, or from the golf course. With time zone differences, this is important because some participants will need to call in before or after local business hours.
Hosting Conference Calls is Easier than You Think
Hosting a global conference call isn't difficult. Computer tools make scheduling and managing conference calls a breeze. Before the global conference call, you'll use a computer interface to schedule the teleconference. This will generate a list of phone numbers and passcodes that you'll share with attendees beforehand. Once set up and the scheduled time arrives, all participants dial a toll free phone number that's specific for their countries and enter a passcode for the conference. If desired, the moderator can set up the conference call to automatically dial participants. Finally, the call begins. Depending on the communications provider, you may have access to additional features such as MP3 call recording.
Conference calls are an affordable, convenient alternative to traditional meetings, especially if your employees are located around the globe.
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