Extranets Make Online Document Sharing Secure and Convenient

Online document sharing is extremely necessary for better communication between different departments. The efficiency of organizations depend on how effective and fast is the communication among them. Online document sharing is a great option that facilitates coordination among various departments. Extranet is a very effective channel for online document sharing. It is even better than electronic mail. The reason behind this is that email is useful when communication has to be carried out between two people. It does not come in handy when groups doing project collaboration are involved.

It should be noted that usually all electronic mail programs offer little by way of prioritizing your messages and attachments, with all the mails getting delivered at the same place and in the same order as they have been sent. In case of extranet, you can put all the documents related to all projects within a folder concerning a project. What is more, an extranet has the capacity to accommodate documents of any size. With electronic mail, you have to deal with the risk of big attachments failing to pass through the company firewall.

When it comes to sharing power point presentation with your project groups, an extranet can really help you. In case of electronic emails, the presentation has to be divided into small parts, with every section of the presentation linked to a separate electronic mail. The sections fail to appear at the same time, thus causing confusion among all the people involved in the presentation.

Extranet makes online document sharing a lot easier. When you are making power point presentations using an extranet, you will be able to send them at the same time. They will remain intact and get automatically transferred into a single project folder including other useful documents. All the people involved in the presentation can have access simultaneously.

Using automatic electronic mail alerts, extranets provide you a very useful facility of informing the mail recipients about the availability of presentations. Users can also post their comments. Plus from the security point of view also, extranets score over electronic mails because the latter can fall into anyone's hands. Extranets are safe because they are secured with 128 bit encryption, which means that it is ideal for the protection of financial transactions.