How to Set Up an Email Account on Microsoft Outlook 2007
Microsoft Outlook 2007 is a great email, appointment book, calendar, and notebook tool. You can set up multiple email accounts, and it’s great for sending and receiving over networks for businesses through what is called an Exchange Server. Here is a basic description of how to set up an email account on Microsoft Outlook 2007.
1. Open Microsoft Outlook 2007.
2. You may be asked whether or not to use this program as the default or be directed to a welcome screen if this is your first time using this program. You may answer the questions according to your preferences.
3. Click “Tools”, then navigate to “Account Settings…” near the bottom of the list. This takes you to a window with a row of tabs, the first one being “E-mail”. This tab should already be at the front, but if it is not, click “E-mail”.
4. Under the “E-mail” tab are a list of buttons: “New…” is to add a new email account, “Repair” is to edit an account’s configurations (usually automatically), and “Change” is to make manual changes to the account. Repair and Change are for existing accounts, and the account you wish to repair or change would have to be selected. Click “New…”
5. The “Add New E-mail Account” window will appear. You will be given two options of email types to add: “Microsoft Exchange (to be setup to send over a network of computers), POP3 (typical format of internet email accounts), IMAP, or HTTP” accounts, or “Other”. You will most likely need the first option. Select it (if it has not already been done) and click next.
7. Type your email address in the next field in your email address. Include the entire address including the domain, e.g., jsmith@email.com.
8. Type (and retype in the next field to confirm) your password if you wish to have it saved on Microsoft Outlook. If not, leave these fields blank.
9. *Important! At the bottom of this page is a box that you may need to check: “Manually configure server settings or additional server types”. If you check this box, you will be directed to a page that lists server information: Your incoming and outgoing mail server names, whether or not the outgoing server requires authentication and what kind, etc. This information is necessary for the Microsoft program to communicate effectively with your email server on the Internet. Your ISP and your email provider has this information. There are two reasons why you may need to check this box.
a. The server information requires a special setup procedure that would not be able to be detected automatically, or,
b. You have no connection to the Internet or network on this computer at this time.
If you check this box, skip to step 11.
10. If you left the box unchecked, Outlook will attempt to locate the server for your email address automatically and configure the required settings you need. They will also send you a test message to be sure that you are able to both send and receive mail. If this is successful, click “Finish”. Congratulations! Your email account is ready to use. If the test is not successful, you can click “Retry” or check the box at the bottom of the page that says, “Manually configure server settings”. Check this box and click “Next” if you cannot setup the account automatically.
11. You will be given three options: Internet Email, Microsoft Exchange, and Other. Choose the correct option and click Next.
12. Some of the following information will be filled out from previous steps. Make any changes if necessary and fill out the remainder of the information as needed. Click Next.
13. Click Finish.
Your email account should now be ready to use! Ask your ISP/email provider if you have any problems sending or receiving mail.
Questions and Answers
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