How to Compress Outlook PST in Outlook 2010
With starve to provide the easiest, fastest, and user-friendly email client; Microsoft has launched MS Outlook 2010. MS Outlook 2010 has more attractive user interface with an ease to locate the menu items. Apart from improving the graphical user interface, Microsoft has also increased the maximum size limit of MS Outlook.pst file to 50 GB. Due to this increase in the PST file, fear of the PST damage has been almost vanished from the mind of Outlook users. Therefore, they keep on using Outlook without thinking about reducing the size of PST file, which sometimes slows down MS Outlook.
However, MS Outlook itself compresses PST file on some regular intervals to reclaim the extra space available in the PST file but for that following conditions needed to be true:
- First, Outlook must be in running mode.
- CPU is not busy is performing tasks such as copying, moving, or downloading data.
If these conditions will be true then Outlook prompts you to compress Outlook PST file and when you click the OK button, MS Outlook starts compressing the file. Once the file is successfully compressed, the size of PST will be reduced. However, it is suggested to do not wait for Outlook to prompt you to compact PST. You should manually compress Outlook PST file on some regular interval of times to free up the space grabbed by the items marked for deletion. This article describes the process to compress Outlook PST file in MS Outlook 2010. Execute the following steps to compress the PST file:
- Start MS Outlook 2010.
- In the Ribbon select the File tab.
- Select the Info tab.
- Select the Accounts Settings tab.
- Click the Accounts Settings button.
- Select the Data Files tab.
- Select the PST file that you want to compress. There can be multiple PST files attached with your account; therefore, select the one which needs to be compacted.
- Click the Settings button.
- Select the General tab.
- Click the Compact Now button. As you click the Compact Now button, MS Outlook 2010 starts to compress Outlook PST file.
- When the process to compress PST file will be completed, you will get a successful message. Now, click the OK button.
- Click the Close button.
- Restart Outlook to see the effect on Outlook performance.
This is how you can compress Outlook PST file in Outlook 2010. Using the Outlook's built-in feature to compress PST file, you can only reduce the size of the PST by removing the space consumed by the items deleted from the "Deleted Items" folder. Therefore, the effect of compressing PST file on Outlook's performance may be negligible if no items are marked for deletion. In that case, you need to reduce the size of PST file by removing email attachments from PST and by placing them to another folder.
Attachments consume a lot of space in PST; therefore, if you place the attachments at another place then you can reduce the size of PST to a considerable extent. You can later on use those attachments whenever required. You can remove the attachments from all emails in your mailbox in on go using the third party compress Outlook PST file tool. Third party tool provides you various options to compress the PST file from which you can select the required one to compress Outlook PST file.
Questions and Answers
ANSI PST of MS Outlook has a limit on PST file size, which is of 2 GB. In PST file, around 50% to 60% space is taken by emails attachments. The first step that you can perform for PST file compression is to delete whatever is possible from your Outlook mailbox. Then you need to perform the second and more important step of performing Outlook PST compress process using an outside tool. SysTools PST Compress software is one efficient tool.
Bulky PST file forces you to resolve the query ‘how to compress Outlook files' apparently. Tool to shrink Outlook files named Split PST is fruitful to cut down this irritating problem.
MS Outlook, the most widely used email management application, has a limitation of its ANSI PST i.e. the size limit which is 2 GB maximum and if it exceeds, PST corrupts. One of the major reasons behind the increase in this size is the bulky attachments within the mails. The ideal way to do PST compaction is by removing these attachments by using a professional tool. SysTools PST Compress is a simple and intuitive tool to compress PST most easily, effectively, reliably, satisfactorily at a low p
There is a physical limit on PST file size that is around 2 gigabytes. If this file size limit exceeds beyond 2 GB, it can lead to corruption. More practical considerations (like speed of Outlook) also demand us to control PST file size. Before PST corruption happens, it is beneficial to reduce the size of Outlook PST. The first step is to delete whatever you can delete. SysTools PST Compress software is a tool that can compact PST files quickly by removing the bulky attachments.
MS Outlook consists of PST files as data files which are responsible for the storage of all the useful information inside it. Outlook PST file has 2GB file size limitation beyond which it behaves abnormally and gets corrupt. PST file corruption is very undesirable as it makes the important data inaccessible for the Outlook users. To overcome this problem, Outlook users needs to opt for a suitable third party Compact PST File software which can reduce PST file size & save it from corruption.
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