Getting Started With Word 2007

CREATING AND EDITING DOCUMENTS

Introduction

MS Word 2007 is an easy-to-use word processing tool that enables you to create various documents to store your professional and personal data. For example, you can use Word 2007 to create a brochure for promoting a new product of your company or a newsletter for circulating the latest official news among your coworkers. Word 2007 provides several features that help you create, save, and open documents easily.

At the end of this topic, you will be able to:

create a new Word 2007 document.

Creating a Document

Word 2007 enables you to create different types of documents, such as resumes, reports, and e-mail messages. You can create these documents either from scratch or by using predefined templates or wizards. Each of these methods has its advantages. For instance, creating a document from scratch provides flexibility and ensures precision. On the other hand, you can use predefined templates or wizards to create professional documents quickly and easily. After creating a document, you can enter the required text in the document and save the document for future reference or modification. For more information visit
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Creating a Document from Scratch

Every time you start Word 2007, a blank document is created by default. You can explicitly create a new document by clicking the Office Button and then selecting the New command. This displays the New Document dialog box. On the Blank and recent page of the New Document dialog box, you have several options to create a blank document.

Creating a Blank Document

In the New Document dialog box, when you double-click the Blank document option, a new document is created. A blinking cursor is displayed in the upper-left corner of the new document. The Home tab is displayed by default. Next, you select the font face and font size for the text from the Font group and start typing.

Creating a New Blog Entry

In the New Document dialog box, when you double-click the New blog post option, a new blog document is created. When you create a blog document for the first time, the Register a Blog Account message box is displayed. This message box enables you to register to a blogging service provider. You can also choose the option to register later. Then, you can insert the information that you want to publish as a blog in your document. Finally, you need to click the Publish command button on the Blog Post tab to publish the blog entry to your Web site. If you have not registered to a blogging service provider, the Register a Blog Account message box is again displayed. For more information visit
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Creating a Template

To create a template, you first create a document with the settings that you may want to use in future. Then, you click the Office Button and select the Save As command from the menu. This displays the Save As dialog box. Here, you click the Trusted Templates link in the left pane. This opens the default Templates folder for saving the template. Next, you select the Word Template option from the Save as type drop-down list. You can use the File name text box to change the default name, if required. Finally, you click the Save button.

Creating a Document from a Template

To create a document from a template, you click the Office Button and select the New command from the menu. This displays the New Document dialog box. Here, you select the My templates... option from the Templates section. This displays the New dialog box. This dialog box lists the templates that you have created and saved on your computer. You select a template from the My Templates tab and click the OK button. This opens a new document with the settings saved in the selected template.

Creating a New Document from an Existing Document

You might need to create a new Word 2007 document from an existing document. For example, you want to create a document from a document named Technical Training. To create such a document, you select the New from existing... option in the New Document dialog box. This displays the New from Existing Document dialog box. In this dialog box, you browse to the folder that contains the source document by using the Look in drop-down list. Then, you select the source document and click the Create New button. This creates a new document in the folder that contains the source document.
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Moving Text in a Document

When working in a document, you might need to move certain text in the document within the same document or to a different document. You can use the options provided in the Clipboard group on the Home tab to move or copy selected text. To move the selected text, you click the Cut command button on the Clipboard group. Then, you click at the point where you want the text to appear and click the Paste command button. To move the text to another document, you switch to the new document and click the Paste command button.

Copying Text

You can copy text within the same document or across documents. To copy text, you select the text that you want to copy and then select the Copy command button in the Clipboard group. Next, you click at the point where you want the text to appear in the same document or in another document. Next, you click the Paste command button to paste the selected text at the specified location.

Paste Options

You can access different paste options by using the Paste Special... and Paste as Hyperlink options in the Paste gallery. The Paste Special dialog box is displayed when you select the Paste Special... option. It provides you with different options to paste your text. For example, the Unformatted Text option allows you to paste text without formatting. The Paste as Hyperlink option allows you to paste a hyperlink to a file in another file to link the two files. For this, you first need to save the file, copy the text to use as a hyperlink, click at a location where you want to insert the hyperlink, and then select the Paste as Hyperlink option. For more information visit
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Saving a Document

After creating and formatting a document, you need to save it for future use. For this, you click the Office Button and select the Save or the Save As command to open the Save As dialog box. In this dialog box, you use the Save in drop-down list to browse to the location where you want to save the document. Next, you type a name for your document in the File name text box. You can save a document in a different file format by selecting the format from the Save as type drop-down list. Finally, you click the Save button to save the document at the specified location with the specified name and format.

Options in the Save As Dialog Box

The Save As dialog box contains a section in which the shortcuts to the Trusted Templates, My Recent Documents, Desktop, My Documents, My Computer, and My Network Places folders are available. You can save your documents in any of these folders.

The Tools button, located at the bottom-left corner of the Save As dialog box, consists of options to delete, rename, and save documents. It also enables you to display the properties of files and folders, use Web options, such as mapping network drives, and set passwords. Additionally, this button enables you to configure save, security, and Web options, compress pictures, and clear document hierarchy. The top panel of the Save As dialog box enables you to perform various tasks, such as moving to the last opened folder, creating a new folder, or deleting a document or a folder.

Saving as a PDF or XPS

At times, you may want to share your documents with users who do not have Word 2007 installed on their computers. To do this, you click the Office Button and select Save As - PDF or XPS menu command. This command enables you to save your documents in the Portable Document Format (PDF) and XML Paper Specification (XPS) formats. Using these formats, you can easily share your Word 2007 documents with other users on the Internet without considering the type of computer or applications that they are using. For more information visit
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opening a Document

To open a saved document, you click the Office Button and then select the Open command. This displays the Open dialog box. In the Open dialog box, you browse to the folder where you saved the document by using the Look in drop-down list. Next, you select the document that you want to open. Finally, you click the Open button.

The Open dialog box enables you to open a document in different modes, such as read-only or copy. You can select the mode to open a document by clicking the arrow next to the Open button.