ArticlesBase.com - Free Articles Directory
Free Online Articles Directory
24.07.2008 Sign In Register Hello Guest
Email:
Password:
Remember Me 
forgot your password?


Making Sure Your Emails and Event Invitations Get Read

Author: Jim Romanik Author Ranking Blue | Posted: 12-05-2008 | Comments: 0 | Views: 2 | Rating:  (145) Article Popularity - Blue (?) Got a Question? Ask.
Sign Up Now!

Whether you are sending an email to a colleague or inviting people to register for your next event, sending well formatted and well written email is a reflection of your professionalism and will determine how well your message is communicated.

Poorly formatted messages are often deleted as they appear confusing, or if they are read, their meaning is not fully understood as readers just skim through the text.

Following a few basic guidelines will keep people reading, understanding and hopefully responding to the emails you send:

Courtesy

Use a signature - Including a signature line with your name and contact information is easy and makes it easy for the other party to contact you. They may already have your contact information, but including a signature saves them from looking it up.

Avoid stationary and sound clips – While these may be cute, they are not appropriate for business communication.

Use numbered lists - If you are asking someone to respond to several items in your message, number them on separate lines. There will be a better chance that they will respond to more than just the first one or two.

Use the “Bcc” function when sending an email to a group - People don’t want their email address broadcast to everyone on the list, especially if they do not know others on the list. Neglecting to do this may result in unfriendly replies.

Use a meaningful subject line - Not only will this help get your email read, but it is helpful when searching for old email. A meaningful subject line will also help you when you receive a reply.

Formatting

Use proper case – An email written in all upper case can be difficult to read and can mean that you are shouting or angry. Not using upper case at all is just as bad, as it makes the beginnings and endings of sentences hard to find, and looks completely unprofessional.

Use appropriate punctuation - It is hard to read text that doesn’t have periods, commas, and other necessary symbols. Over punctuating, such as several exclamation points put together (i.e.; !!!!) or a long line of periods between sentences should also be avoided.

Spacing - It is very hard to read a solid block of text. Use line breaks to separate out paragraphs so there is a blank line between each paragraph.

Wording

Always use your spell checker - Spell checkers will catch a lot of mistakes, but watch out for words that are spelled correctly, but are wrong for your sentence.

Don’t abbreviate excessively - There are many short forms of words that people use online. However, not everyone understands these abbreviations, and they don’t appear professional.

Read through your messages before sending - It is easy to make grammatical errors or even miss words as you are composing your message.

Watch out for autocorrect - If you use the autocorrect feature in MS Office, watch that it is correcting your words in the manner that you want. Autocorrect only works for words that are spelled correctly, so be mindful of that too.

Rate this Article: Current: 0 / 5 stars - 0 vote(s).

Article Source: http://www.articlesbase.com/ecommerce-articles/making-sure-your-emails-and-event-invitations-get-read-411740.html

Print this Article Print article   Email to a Friend Send to friend   Publish this Article on your Website Publish this Article   Send Author Feedback Author feedback  
About the Author:

Jim Romanik is the President of
ePly Services
, a full service online event registration software company
that provides the tools needed to manage registration for your events so that
you can focus on what you do best: planning the event.

Submitting articles has become one of the most popular means of generating quality backlinks and targeted traffic to your website. Join us today - It's Free!

Article Comments

Comment on this article Comment on this article
Your Name
Your Email:
Comment Body
Enter Validation Code: Captcha


Related Articles

Let's Have A Short Meeting
By: Denise Landers | 16/11/2006 | Affiliate Programs
How many hours of your week are consumed by meetings? From full staff meetings to departmental meetings, to committees and project-specific meetings, these gatherings can cut out a chunk of everyone's schedule, wreaking havoc with the best time management

Private Labeled Bottled Water And Event Planning
By: Marcus Stout | 04/04/2007 | Marketing
Events are an important part of corporate life. A well planned event can forcefully convey a clear corporate message and engage participants in the respective corporate culture. Most companies and organizations hold events for a number of reasons. Company picnics, holiday parties, new product introductions, sales and planning meetings and annual...

How Business Coaching Can Increase your Sales
By: Eli Davidson | 26/10/2007 | Sales
Would she recommend life coaching for other business owners? Katie is emphatic. "I would tell anyone to go to Eli Davidson for coaching. She gave me actual steps for success every single week." And it goes even further than her career. Katie knows that "it's been completely life changing.”

Don’t Let Them Forget - Getting Maximum ROI From Conferences
By: Tim Keelan | 24/04/2008 | Sales
How StoryQuest, a sales enablement firm used its Conference Capturing solution to help an enterprise client capture and share their global sales conference on the web, desktops, and mobile devices.

How to Stimulate your Delegates
By: Charlie Stamp | 19/06/2007 | Corporate
Do you find it difficult to keep the attention of your delegates at a conference? Learn how to create an event your clients won't forget!

A Simple Trick That Increases Attendance By 30%
By: Ryan Bell | 11/06/2007 | Business
Did you know that only 50% of people who start filling out your registration form will actually complete it? This is a scary statistic. Imagine how much more successful your event would be if you could get just half of those "undecided" folks to register. Imagine how much more energy there...

How to Take the Ho-hum Out of your Holiday Party
By: K.Hill | 05/12/2007 | Visual Art
Want to guarantee that your holiday party s a hit and not some Ho-Hum yawn fest this season? Try incorporating a few of these design tips in your invites to ensure that everyone on your "A-list" RSVPs…

Every Event in Your Life is a Fundraiser
By: DA Southern | 01/05/2008 | Fundraising
This article talks about the unique aspect of Fundraising that seems to affect more than a fancy Charity, but truly is prevalent in our daily lives. The article tells about the importance of using Fundraising and Event Planning as a way to communicate multiple visions from the typical uses of the term to a more broad concept portraying every event in our life that we plan is a fundraiser of some sorts.

Got a Question? Ask.

Ask the community a question about this article:

Frequently Asked Questions

Does anyone have any good ideas on planning a ...
By: Imani33 | 04-05-2008
Does anyone have any good ideas on planning a family reunion in Chicago of 2009?

Rain days statistics ?
By: Jacoba | 17-04-2007
I am planning on casting an event outdoors , I am not sure about the weather though. How can I find rain statistics, of certain days in the year in the US for instant?

Q&A Powered by:
Powered by Yedda 

Latest ECommerce Articles

The History of Web Design in a Nutshell
By: Paul Edison | 23/07/2008
The Internet was created in the 1960s as a way to transfer data between computers via telephone lines. By the late 1980s, the Internet was being introduced as a means of communication for anyone with a computer, modem and telephone line. Web design has been divided into "generations." Today's websites are considered the fourth generation.

The Evolution of the Online Storefront
By: Andy West | 23/07/2008
Online stores have come a long ways from the mid-nineties, when major companies such as Amazon and eBay entered the playing field.

Initon Introduces New Software to Increase Sales by Relisting Items Automatically on Ebay
By: Mariann Levai | 23/07/2008
Initon today announced new Aerolister Pro 7 3.4 software to make sellers’ daily work easier and more comfortable on eBay.

In Smoking the Advantage Is…
By: Emma | 23/07/2008
The pages our discount e-shop to give an opportunity to large selection of cheap cigarettes: Marlboro, Camel, Winston, Kent, Parliament, and Davidoff. Our cheap online shop produces a broad spectrum of tobacco to gather at the best plantations of the world. Smokers will be satisfied a Good Services together with top-quality goods. Our cheapest shop in Internet will deliver cigarettes directly to your door. The price structure and quality is ideal. Pick-up!

How To Make More Money Online
By: Obinna Heche | 22/07/2008
Looking to start a business, but do not know how? Looking to make some money online like everyone else seems to be doing, but do not know where to start? Its as simple as using one of the all inclusive commerce business opportunity services that puts everything together for a new business and even sends out the products to those who buy them.

Is a Merchant Account in Your Future?
By: Jim Osterman | 22/07/2008
Where is the future audience for your online business coming from?

Learning How to Get People Who Want to Buy to Your Website!
By: Tim Nides | 22/07/2008
Getting people to come to your site who want to buy what you want to sell.

Create Your Own Niche Website
By: Robert | 20/07/2008
If you have ever wanted to make money online, then you should consider Making your own niche website.

More from Jim Romanik

5 Mistakes That Will Affect Your Event Registration
By: Jim Romanik | 07/05/2008 | ECommerce
These 5 mistakes could make or break registration for your event!

Making Last Minute Changes to Your Registration Form
By: Jim Romanik | 07/05/2008 | ECommerce
What to watch out for when making changes to your online registration form.

How to Keep Your Event Volunteers Happy
By: Jim Romanik | 07/05/2008 | ECommerce
How to Make the Best Use of Your Event Volunteers so that they Come Back.

Article Categories






Give Feedback

Sign up for our email newsletter

Receive updates, enter your email below