10 Tips to Make Working From Home More Productive

Working from home is a great thing, no doubt about it.  You can wear what you want.  Keep you own hours.  Eat and drink when you want.  Surf the net without feeling like your boss is going to bust you.  You don’t have to worry about commuting and all of the stress associated with bumper to bumper traffic.  No annoying bosses to deal with anymore and you can take breaks when it suits you.  In short, you control your own destiny.

All of those things are fantastic pros to owning your own business and working from home.  However, there is a dark side.  There is the tendency to get sidetracked from the work that generates a profit and puts food on your table to the work you would maybe rather do at the moment like build that deck in your back yard, work on your car, or ugh…do the laundry.

There is also the tendency to lose track of time researching for your business or taking care of tasks that may be better suited for a different time or even handled by a different person.  All of these sidetracks, and many more, will take away from your daily productivity and essentially end up affecting your bottom line.

Here are 10 tips to help you stay on track and heading toward the profits you desire and deserve.

1. Organize everything.  Having a system in place for your business, your home office, and your work time is essential to remain focused and productive.  Develop a system of organizing your office files and your computer files.  Make sure there is a place for everything including the stuff you got in the mail today.  Some common file categories are:

• Expenses
• Bank accounts
• Receipts
• Customer files
• Contracts
• Payables
• Receivables
• Taxes
• Business entity documentation
• Marketing
• Copywriting ideas

On your computer it is often helpful to have a folder for every major aspect of your business with separate smaller folders contained inside if necessary.  For example you could have a taxes folder on your computer with separate tax information stored in sub folders by date.  Al l the tax information and documentation for each year would be stored in that year’s folder.  The important thing to remember when developing a system of organization is to make sure that it is a system that will work for you, your business, lifestyle and needs.  If it doesn’t you wont use it and it won’t do you any good.

2. Plan.  Some people are planners and others are doers.  To be a successful business owner, you have to be both.  You have to plan it and then you have to do it.  Plan your business, plan your year, plan your month, plan your week, plan your day.  Task lists and project management systems are great tools for the day to day, month to month type planning.  For longer range annual planning you will want to go back to your business plan and review, revise, and reassess it annually.

Goals are much easier achieved if you set out a plan to achieve them.  This includes the small daily goals like calling that contact about that new joint venture idea you have.  I’m sure you have already heard this, but good goals are measurable, relevant, timely, and attainable.

3. To do lists.  To do lists or task lists as we talked about in #2 are essential to keep you on task and focused on your goal. Task lists also help keep you organized and they help you prioritize your day.  If you’re like me, then they help to motivate you too.  There’s something satisfying about crossing an item off of your task list, and conversely something terrifying about watching that task list grow and grow while doing nothing to shorten it and keep it under control.

4. Automate what you can.  One of the fantastic things about working from home and owning an online business is that there are so many wonderful tools available to help make our lives easier.  There are autoresponders and electronic shopping carts.  Web tracking statistics and article submission software programs.  Heck, there are even task list programs that will email you your task list for the day!  Automating certain tasks will help take the burden off of your shoulders and free up your time to spend on more important tasks.

5. Keep real hours.  One of the pitfalls of working from home is the tendency to work 12 hours a day.  I know you’re thinking no way, I wouldn’t do that, but it happens and your friends, family, and even your pets suffer the consequences.  You do too.  All work and no play makes ….well you know the rest.  Even if you LOVE your job, it is important to step away from it.  Keep real hours. 9-5, 8-4, 10-6 it doesn’t matter. Do whatever works best for you and your business but when it comes time to clock out and eat dinner with your family – do it.  Work isn’t going anywhere but your family is.

6. Let it go.  This goes back to #5.  When the horn blows and it’s time to turn off the computer and go to your child’s choir concert, be there with them in the moment.  If your mind is at home thinking about the task you didn’t quite finish or the project you’re starting tomorrow, you’re not truly with your child.

7. Track your hours.  Tracking the hours you work and the time it takes to accomplish certain tasks can be an eye opening experience.  You may find that the copywriting you think is only taking you an hour a day is actually taking you two.  You may also find that your administrative tasks are taking significantly less time than you thought they were or that answering emails consumes half of your day.  Tracking your time is essential if you want to later determine the value of it.

8. Plan your admin time.  Use the time of day that you are most productive for the tasks that are important to your business.  You can easily handle your administrative tasks during the time of the day when you’re unable to focus as well or are likely to have more interruptions.

9. Outsource what you can.  Since there are only 24 hours in a day and 5 days in a working week, it may not be possible to get everything done.  If you can fit it into your budget to outsource some of the more time consuming, and less appealing tasks, it may be worth your while to do so.  Particularly if your time would be better spent on tasks that generate revenue.

10. Identify your time stealers.  Everyone has time stealers.  Some get easily distracted by email.  Others find themselves spending too much time networking online or researching.  You likely know what your time stealers are.  If you don’t track what you do during the workday and how much time you spend doing it.  The results will be interesting.

Once you know where you’re losing time, you can take measures to eliminate it.  For example, if email is stealing your time, schedule checking your email into your task list in the morning, at lunch and near the end of the day.  That way you’re not responding to every new email in your inbox. 

Working from home is a joy but it takes a bit of structure and discipline if you want to be productive.  Using these ten tips as guidelines, you’ll be well on your way to a productive, and profitable future.
 
6 Business Management Tips You Can Live With

1. Set goals.  The number one business management tool you can use to better your business is goals.  Long term goals, short term goals and mid range goals too.  In fact, when you started your busies, you wrote a business plan right?  Did your business plan include your goals?  Business goals can include anything from how much you want to gross this year to how many hours you want to work.  In fact, it’s a common business management goal to work as few hours as possible and make a substantial income.  It’s one of the reasons many people start an online business in the first place.

So what are your goals?  As you write down your goals, take the time to make sure they meet the following criteria.  Are your goals measurable?  It isn’t enough to make a goal that you want to make more money or you want to work less.  How will you know when you’ve achieved your goal?  Quantify your goals so they’re measurable and you know when you’ve achieved success.

Make your goals timely.  What is your deadline for your goal?  If you don’t have a deadline for your goal, they’ll slip away and never get accomplished.  A deadline makes you accountable for your goals.  Along with timely is the ability to make your goals attainable.  There’s nothing worse than setting a goal that is so beyond your reach you end up feeling defeated.  Create your goals wisely, establish a plan to achieve them and you’ll create a pattern of success that will expand beyond your business and into your personal life too.

 
2. Set your business up the right way.  By setting your business up, we’re talking about both as an entity, LLC, sole proprietor, s corp. etc.., as well as setting it up separate from your personal life.  Get a separate business account.  Obtain a business address and phone number.  Separate and set up your business as an individual entity. This not only protects you legally it covers you with the government and tax system.  Take the time to meet with an accountant to get a best practices system established for accounting, this means all of your payables, receivables and taxes.  If you take these measures in the beginning, you’ll make your business life easier both day to day and in the long run.

3. Automate what you can.  The wonder of doing business online is that there are so many features and tasks you can automate.  Invoicing can be automated, shipping and fulfillment can be automated.  Email marketing can be automated, tracking your web statistics, advertising and even content distribution can all be automated.  Automate everything you can to enable yourself more free time to spend on tasks that generate profits or simply to give you more free time to enjoy your life.

4. Outsource well.  Speaking of saving yourself time.  Outsourcing is a fantastic tool to give your business a step up and to give you a little less stress.  Many self-employed business owners, work somewhere between 40 and 80 hours a week.  It can be a lot of stress to own a business and handle every single task and responsibility.  That is just one reason to consider outsourcing – save your sanity and spend more time focusing on you and your family.

There are a number of tasks you may be considering outsourcing.  They generally fall into a few categories:

• Administrative tasks.  These are often time consuming tasks that do not have a high hourly value, yet they need to be accomplished to make your business run effectively and efficiently.

• Professional tasks.  These tasks often fall under the realm of copywriting, scripting, managing an affiliate program, marketing tasks and the like.  They are important to your bottom line, however they can be effectively handled by an outside professional at a nominal hourly value.

• Technical tasks.  These are tasks that may take you some time to learn how to do.  They often fall under the realm of creating software, databases, special web languages, and so on.  These are time stealers simply because of the time it would take for you to learn how to do these particular tasks.  Their hourly value can be quite high.  The impact on your bottom line varies from task to task.  If you’re creating a new web element, it may contribute directly to profits.

Take a look at your job description. What can you outsource to make your business run more efficiently?

5.  Tell people what you want, not how to do it – create systems and accountability.  Delegating responsibilities is good business.  Here are a few ideas on how to work with others for maximum results.

• Establish a system of communication that works for both you and your employee.  Use the system to include what you want accomplished and by when. Use the rules for goal setting; make the task measurable, timely, and attainable.

• Communicate the task clearly.  Make sure that all deadlines, resources, and task responsibilities are thoroughly communicated.  Ask your employee questions to make sure task is understood.  Once you assign the task, let it go.  When you let go, you can focus on tasks required to grow your business and improve profits.

• Upon completion of the task provide feedback to your employee.  If constructive criticism is required, sandwich it between positive feedback for best results and to ensure a quality working relationship.
 
6.  Business plans and budgets.  It is a good business practice to have a business budget built right into your business plan. This is particularly important if you plan on seeking financing for your business.   Having an accurate and realistic budget will enable you to make educated spending decisions.

When creating a business budget your first step is often to determine your expenses.  Your expenses include operating costs, taxes, the costs of outsourcing, marketing, publicity and so on.  Make a list of all categories you anticipate having costs and all areas where you already know your expenses.

A budget is not a money diet, it is a spending plan and this is particularly important when it comes to your business.  You want to make sure you have enough money to pay your bills and grow your business.  Track your expenses and income and review your budget often.  If you find you’re spending more in one category, make the adjustments in your budget.

When it comes to owning and operating a business, a few good business management practices can go a long way.  Take the time to organize your life, outsource and automate what you can, establish processes to communicate your needs clearly, and structure your planning and spending in a way that makes sense for you.