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The Standard Shipping Note (SSN) facilitates the export trader to complete one standard document for the entire shipments irrespective of inland depot or port. By doing so, it gives the receiving right with absolute, accurate and timely data as well as providing all those with an interest in the shipment with sufficient information at each movement period, until absolute loading on board the vessel or aircraft. The greatest advantage of using the SSN is that receiving authorities get clear and exact information on how the products should be handled.
Types Standard Shipping Note
Standard shipping notes are available in broad range from most Chambers of Commerce and many stationers. The 17 boxes are completed as follows:
- Name and address of export trader (including postcode)
- Customs reference
- Booking reference number (provided by the carrier)
- Exporter's reference number
- Forwarder's reference
- Blank (but can be used for the particulars of the consignee)
- Name, address and postcode of the freight forwarder
- Name of Transport Company, e.g. shipping line
- Other India transport specifics (according to the necessities of the shipping line and authorities)
10. Name of vessel or flight number, and date and place of loading
11. Port or airport of final destination
12. Shipping marks in full; number and category of packages; description of items; package dimensions of abnormal loads; non-hazardous special stowage requirements
13. Gross weight of each item described in box 12, and the total gross weight of the entire shipment.
14. Volume (in cubic meters) of each part described in box 12, and the total volume of the complete consignment.
15. For completion by the organization responsible for packing the containers
16. Name of firm that prepared the standard shipping note; date; name and telephone number of contact.
Check with the port or airport about local observe for presenting the standard shipping note. In some cases, it should be transported to the authority's designated workplace in advance of delivery of the items; otherwise it should be presented with the delivery vehicle at the getting point.
The form is a six-part set, spread as follows:
- Accompanies the items to the receiving authority (or is presented in advance)
- Is retained by Customs
- Is used by the carrier to arrange the Waybill or Bill of Lading
- Is kept by the carrier at the docks or airport
- Is signed by the freight firm and returned to the trade exporter.
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