Taking Care of Important Legal Documents

A legitimate legal document duplication company is expected to provide utmost privacy to all sorts of documents. Most people think that once it's in the trash, it will no longer be of value to anyone. It is also this very same assumption that has led to the downfall of many companies and individuals due to improper document management and disposal.

Here are a few facts that you should be aware of. One, anyone can use confidential documents as they please if it has already been dumped in the trash. It's called “dumpster diving,” and if you're hit, survival is very unlikely. “Dumpster diving” can lead to identity and intellectual property theft. Two, 80% of identity theft can be traced from the use of unsecured documents. Lastly, billions of dollars are lost from big companies as a result trade secret theft.

To ensure that you (as an individual) or your company keep all important documents secure, you should think of availing the services of a legal document duplication company. If you carry expired files, medical documents, contracts, financial records, invoices, or research developments, then it is better to be sure that all these files don not fall to the wrongful hands.

Some of the services offered by these companies include Document Copying, Scan to File services, attorney services, litigation scanning and services, audio/visual duplication, x-ray services, legal scanning, and record shredding.

Document copying includes both black and white, and colored copying. You can also choose from a set lo levels (from 1-4 for black and white; 1 and 4 fr colored) depending on the kind of file to be copied. The Scan to File service is applicable for black and white, and colored files. Related services are exporting documents as single or multiple page in .TIF or .PDF formats; and renaming of individual files.

Audio/visual duplication also provides the client with duplicate CDs, DVDs, and VHS. Some also offer conversion services from VHS to VCD/DVD, or from cassette tape to CD. These extra offers not only provides you with multiple copies, but also, provides more updated versions of audio or visual files.

Legal scanning or copying, on the other hand, is the process by which the essential elements of a document is copied. What you should look for when getting a legal copy are bates labeling, custom tabs, document labeling, Acco binding, electronic document storage, and document printing. High speed copying is a demand for many clients so demanding quick copies should be readily available.

Litigation services cover a greater scope in document management. This includes litigation copying, building of a centralized paper depository, imaging, manual and auto coding, OCR and OWR, and database creation and indexing. Some companies conduct this service via the internet for easy access, retrieval, and processing. They should also provide you updates and timely notifications on the status of your documents.

Some of these legal duplication companies also help with attorney services such as handing the service to the opposing counsel, otherwise known as opposing counsel services. This means that they deliver and keep duplicates of legal documents for the other party during civil cases.

Lastly, if you don't know what to do with closed but confidential papers, document shredding services provided by these companies are a sure and secure way of disposing unnecessary clutter. They make sure that all documents to be discarded can no longer be retrieved by anyone and by any means. Furthermore, the papers that are shredded are out to good use via recycling. So, not only are you helping yourself, but also the environment.

When asking for the services of such companies, make sure that the are HIPAA compliant and certified. Certification from the HIPAA is an assurance that the company is legal and legitimate.