Secure Data Management are the UK’s leading document storage provider. They now also provide an online service where you can buy document storage boxes online.
If you currently archive documents, either in an off-site facility or within the premises of your own business then the chances are you have already used document storage boxes and know what they are all about.
Document Storage boxes are specifically designed to hold information, usually hard copies of documents, in a good condition for long periods of time. The reason that we tend to need archive storage boxes is because certain records need to be kept for a specific time period – a great example of that is financial records that need to be kept for 10 years.
Document storage boxes are designed with quick access in mind. The side panel of a document storage box allows you to label the box so you quickly know what its contents are. For example, you may have six sets of financial records and label them by year.
Another important thing that the boxes are designed for is strength. Very often archive boxes are used to their maximum capacity and it is important that they withstand the weight of the documents they contain when transported via their purposely designed carry handles. If the boxes are not up to standard there is a chance that the handles will break, and your documents could end up all over the floor.
The design of the box is also designed to keep your documents in good condition. The documents are allowed to ‘breathe’ through the carry holes, and a sturdy lid ensures that the documents stay secure.
The boxes are also designed so that they can easily be stacked on top of one another, thus maximising storage space.
Different boxes come in different sizes, so you only need to purchase boxes that are a relevant size for the documents you are archiving. Generally the smaller the box, the cheaper the box.
So in summary, the 5 facts we have covered about Document Storage boxes are:
- They are designed for easy storage.
- They enable long term storage of time sensitive archives such as financial records
- They allow for easy transportation via carry handles
- You can label them up for quick access so you know what it is inside them
- Costs of the boxes vary, depending on the size that you buy
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