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I read an article in the newspaper some time ago written by a professor who felt that PowerPoint was not a good tool to use and was on the decline.
At Central IT Training we have not found this to be the case. In fact we are providing more PowerPoint training now than in previous years, which would suggest that it is becoming more popular.
I think the problem with PowerPoint presentations is more to do with how they are constructed. To create a good PowerPoint presentation, it is important not to fall into any of the traps.
Too much text on each slide
If slides contain a lot of text, the size of the font has to be reduced in order for it all to fit on the slide. The smaller the text is the harder it is to read, so be brief, bullet points are all that is needed. Each bullet point should briefly detail each topic to be covered.
Don't put everything in the PowerPoint presentation
The presentation is presented by the speaker. PowerPoint is a tool to assist the speaker and the audience will loose interest very quickly if the speaker just stands there reading out everything on the slides. Each point on a slide should be expanded on by the speaker.
Be consistent
There is nothing worse than a PowerPoint presentation that changes from one slide to another. Choose a slide design (or create your own) and use it on every slide. It is also important to be consistent with the fonts. There should be no more than 3 styles of font in the presentation. For example, it would be acceptable to use one font on the title slide, a second for the titles on each slide and a third for all the bullet points. Finally it is important to be consistent with the animations. Animations available in PowerPoint have become more elaborate over the years, but to be honest a lot of them are not really suitable for a professional looking presentation. Keep the animations simple, and use the same style of animation on all the slides. Having said that, it is acceptable to use one animation for slide titles and another for the bullet points, and obviously any charts or other diagrams within the presentation can be appropriately animated. These rules also apply to slide transitions.
Used correctly, PowerPoint can be a very valuable tool and shouldn't be overlooked. There are many companies that can create professional presentations for you.
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