10 Rules of Highly Successful Project Management

Author: Lisa Ahn

| Posted: 15-09-2008 | Comments: 0 | Views: 60 | Rating: (181)

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The Project Management Institute defines PM as “the application of knowledge, skills, tools, and techniques to project activities to meet project requirements” (PMBOK Guide, 3rd Edition, Project Management Institute Inc., PN, 2005). To sum, PM is all about making the project happen. It is a discipline of initiating, planning, executing, and managing resources with the goal of completing specific deliverables within budget and time.

A successful project manager is one who can envision the entire project from start to finish, and have the prowess to realize this vision. To keep pace with business and IT, project managers need to make their management practices more flexible.

1. Be Agile: Traditional project management methodologies are proving to be too rigid, bureaucratic, and time consuming for today's dynamic business environment. In fact, these methodologies can work against IT departments. Today, you need to respond with agility to rising issues and changes. The formal documentation and processes involved in traditional project management can weigh you down.

2. Do Not Micromanage: The ideal project managers are leaders, not control freaks. Some project managers can be overly analytical and invest too much time in perfecting details, when they should really focus on achieving milestones and the completion of the project. Flexible project management requires a balance of both the left and right brain, hard and soft skills.

3. Keep Improving your Project Management Practice: Technology is always evolving to meet the changing needs of users. In the same way, your approach to project management should evolve alongside business and IT processes. Communicate with your team, client, and business partners, as to how you can improve your project management practices.

4. Ongoing Planning: The single most important activity of project managers is planning. Planning must be detailed, organized, and require team participation. And like the real world, plans always change and reprioritize with situations. For this, plan, re-plan, and plan.

5. Work with a Sense of Urgency: Wouldn’t it be great to work with an unlimited pool of time, money, and resources? Here on Earth, however, we have fixed 24 hours in a 7-day week, and we have been taught early on of the importance of spending within our means. Because projects are constricted with a set timeline, budget, and resources, it is of utmost importance that the project process is constantly being driven towards completion. Regular updates, meetings, and follow-ups are essential.

6. Visualize and Communicate all Project Deliverables and Activities: In short, the project manager and team must have a picture of the finished deliverables in the minds of everyone involved. This guides everyone in the same direction. Avoid vague descriptions at all costs—be specific, draw diagrams and pictures, and make certain everyone agrees with it.

7. Complete Deliverables Step-by-Step: The thought of climbing a mountain in one go can be crippling. But to see it as a succession of steps and peaks is less intimidating and more achievable. In the same way, you don’t want to jump in a project with the intent of building all project deliverables at once. Work on each item step by step, get process reviews and approvals, and always maintain a sense of direction.

8. Healthy Risk Management: Assign a risk officer who will be responsible for detecting potential project issues. You want someone who has a healthy dose of skepticism.

* All team members should not hesitate to report concerns or challenges.
* Maintain a live project risk database that tracks all issues and resolutions.
* Do not obsess. Assessing risks should not be your main priority. The last thing you want is to be wasting your time and resources on risk management, as it will prevent you from ever completing a project, let alone give you the courage to start it. Remember, you want a healthy dose of risk management—not a crippling one.

9. Open Communication: Communication is vital in all aspects of project management. Adhere to a policy of open communication, encouraging all members to voice opinions and concerns. This cuts through waiting games and significantly reduces the risk of mistakes, saving you time and money.

10. Never Lost Sight of the 3-Factors— Time, Budget, and Quality: While PM practices have changed to be more flexible and open, the foundation remains the same. Project success occurs when it is delivered on time, within budget, with a level of deliverables that are satisfactory to the client. The Project Manager’s main role is to keep all team members aware of these big 3s—Time, Budget, and Quality.

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JNC Solutions is Southern California’s premier provider of business software solutions. It is committed to delivering the best service to fulfill critical business needs in today's competitive environment. JNC provides custom and prepackaged applications that have a combination of strategic marketing, analytics, and exceptional design to help streamline complex operations and help leaders achieve their goals. Lisa Ahn serves as the Operations Director and writer for JNC Solutions. For more information visit www.jncsolutions.com.

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By: Jeanne Sawyer | 21/06/2007 | Management
Sounds obvious, but many problem-solving projects fall apart at what should be the easy part. Choose a solution strategy that works, i.e., fixes the right problem and is practical for your situation. Then implement the strategy--completely. The problem won't go away if you get distracted by other projects and never finish. This article includes ideas to help make sure you get to really do solve that problem.

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It seems obvious, but how many times have we gone to a problem-solving meeting and the discussion started with either whose fault was it or an assertion about the proper solution? Find out how to avoid this trap.

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Hard as it may be to walk away once you're aware of it, just because a problem is there doesn't mean you have to solve it. Find out ways to decide if the problem you face is worth the effort and expense to solve.

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Problem-solving Success Tip: Look for Sponsors and Solution Owners
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Look for sponsors and solution owners rather than problem owners. Find out why the common practice of assigning problem owners gets in the way of problem-solving and how to avoid two common problem-solving traps.

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10 Rules of Highly Successful Project Management

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