AJM Venue Finder - A leading venue finder agency operating in the UK and Europe. Make your event an occasion to remember by celebrating it at the perfect location with AJM Venue Finders.
This article will discuss the process of sourcing a venue. There are various methods one can utilise to source a venue, whether that be a hotel, conference centre, hospitality suite, or otherwise. The most effective methods tend to involve a documented process. Rather than blindly searching the Internet or using the Yellow Pages to find a venue, the use of a professional venue finder may help you to locate that perfect venue for your event.
The example we will use in this instance is a country house hotel. The brief is to locate a suitable venue within 1-hour radius of Oxford. The venue is to be used for a Christmas party event for 60 people with a 3-bedroom allocation. We will now outline a typical process that a venue finder may follow.
The first stage is to perform a full search of the surrounding area and contact a number of luxury hotels. It is recommended that a professional venue finder agency is used for this stage as the experience and expertise is crucial. A proposal on any suitable hotels should be drafted (or obtained from the venue finder agency), and sent to the client for consideration. If necessary, site visits may be needed to each of the proposed venues to ensure they meet the required specification. It is often difficult to visualise some venues unless a site visit is performed, so this stage may be particularly important.
The second stage involves a more in-depth search and any hotels that were not contactable at the time of Stage 1 should be chased up in order to obtain the most detailed information possible. It is important to note that many Christmas parties are booked over 6 months prior to the event, so many hotels may already be fully booked. Planning well in advance will ensure a greater choice of venues.
By the third stage of the process, you should be well on the way to locating a suitable hotel. A confirmation will be needed from the chosen hotel to ensure the proposed date is available. If the venue is suitable and dates for the event are available, it is time to book the venue, ensuring the correct numbers of delegates are provided to ensure correct allocation of seating, food and drinks.
Experienced venue finders will follow-up an event with a conversation to ensure it went ahead without problems. This allows the venue finder to improve their service in the future and gain valuable insight, which can be utilised when sourcing similar venues in the future.
- Related Videos
- Related Articles
- Ask / Related Q&A
Scheduling it The RIGHT way
By: PaulPeshkov | 17/12/2009I'm really excited that I have opportunity to research current scheduling software programs out there. When I thought of this topic to research and to write about, I did not thought there would be so many great software programs out there to compete effectively in the construction Industry. I will only touch on some that are available on a market today.
Minutes in a Project Kick-off Meeting Can Save Hours
By: Anna Korlyakova | 16/12/2009The kick-off meeting is a time to review a project's definition and deliverables as well as accomplish team building. This first project meeting provides the manager with an opportunity to inspire the team, set proper expectations, and establish guidelines that will help to complete the project on time and within budget. In my mind, the following elements are critical for a project team's effectiveness and motivation.
Time and Billing for Law Firms
By: Abdul Hayi Mansoor | 14/12/2009Time and billing for law firms is an important aspect in the daily functioning of law firms across the world. Till date, most time and billing data captured in law firms were documented manually. In the recent times, due to the creation of software solutions for tracking time and billing for law firms has made the entire process easier, quicker, and far more accurate. And that’s not all! Some of the high-end time and billing software solutions for law firms offer several functionalities that st
Project Time Tracking Solutions
By: Abdul Hayi Mansoor | 14/12/2009Project time tracking solutions are dedicated solutions that not only keep track of the total time for a particular project but also have multiple functionalities including running real time reports and generating billable and non-billable data. Due to the diversity of business applications, there are different types of project time tracking solutions available in the market. One of the most popular and successful type of solution is the one that offers a complete solution for all your time-shee
project management training
By: azfar | 11/12/2009Inabia Software & Consulting Inc. focus on the Software Services Business, improve the amount of services to its customers and to control the growth of the company. Inabia offers various software services solutions to better its customer's deployment of Information Systems and Products. Our senior technical and management staff have total of 35 years in Information Technology experienced. Our Software Engineers and support experts are specialized in multiple running technologies
RationalPlan Project Management Software 3.15.7 Email Integration With Yahoo, Hotmail, Live
By: Ioan Lucian | 10/12/2009Stand By Soft has released RationalPlan 3.15.7, a powerful project management software application developed to assist project managers in creating plans, tracking progress, allocating resources, managing budgets and analyzing workload. The new version comes with a significant increase in its execution speed, more task types, silent install possibility on Windows and some more interface improvements.
Your Business Will Have No Limits with a CMMS Web Based System
By: Ashley Combs | 04/12/2009Bosses are always asking for ways to improve and develop plant processes. As an industry, manufacturing, must constantly look for ways to become more streamlined and efficient. As you ponder ways to improve and sustain your growth as a plant, consider web-accessible CMMS. The benefits of such access are far and wide.
Construction Site Safety Training: Heart Attacks and CPR
By: Rice General | 02/12/2009Construction workers are particularly at risk to heart attacks thanks to extreme weather and the danger of using heavy machinery under often-stressful conditions. The key to prevention is knowing and understanding the signs.
Unique and Intriguing Venues to Host Your Event
By: LA Serve | 06/06/2008 | PresentationIf you want to impress your delegates at your next conference, meeting, party or other event, there is no better way than with a unique venue. Read our article to gain insight into the types of places you may consider.
Anti-spy Window Film to Reduce Electronic Eavesdropping
By: LA Serve | 25/06/2007 | CommunicationThis article discusses how Window Film can be used to combat electronic eavesdropping, particularly hacking via wireless networks.
Window Film to Prevent Overheating and Solar Glare in Schools
By: LA Serve | 19/06/2007 | EducationThis article discusses the common problems associated with solar glare and overheating, particularly in schools. The article highlights the negative impacts these problems can have on both teachers and pupils and offers a solution: window film.
Electric Underfloor Heating for Apartment Developments
By: LA Serve | 19/06/2007 | Home ImprovementThis article discusses how electric underfloor heating can be used in apartment developments.