Facility Management New Approach

When I got my first job in Facility Management, I had the burning desire to create something remarkable, memorable, and of sheer quality in my domain.

But I know it takes time, love and hard work, and you run the risk that it will go unappreciated. So what's the single biggest differentiating factor I use in choosing a writer? It is a Quotation "Stay on purpose, not on outcome". In other words, do the task because it is what you love to do or because it will help someone or is a valuable exercise.

In this book I will share my experience, skill, and knowledge to make you understand what is Facility Management (FM), what are the new approach towards FM, what are the branches of FM, and what are the quality of a successful Facility Manager and much more.

What is Facility Management (FM)?

Facilities management's current scope of functions encompasses several basic areas of management activity. Facility management is the practice of coordinating the physical workplace with the people and work of the organization. It integrates the principles of business administration, architecture and the behavioral and engineering sciences.

Fresh approach in FM

Initially Administration and Facility management was the synonyms, but today we know Facility management has vast area. Administration is one of the parts of Facility management, FM comprises every thing which related to smooth running of an organization. Facility management have witness an increase in their responsibilities for providing a safe and effective workplace for employees.

Importance of Facility Manager

Maintain a well-managed and highly efficient facility is critical to success. New technologies, security issues, operating cost, and health concerns also have had major impact on the importance of and need for facility professionals in organizations.

Qualities of a Facility Manager

Facility professional must be equipped with a good amount of knowledge and the ability to cope with and solve a multitude of complex problems and challenges. Below are some points which good to have in a facility professional.

Facility budget planning

Negotiation Skills

Process compliance

Awareness of new technology

Real estate acquisitions

Work stations configuration management

Architectural and interior planning and design

New constructions and renovation

Maintenance and operations management

Telecommunication integration, security and general administrative services

New way of thinking.

With so many variable responsibilities, the workday of a facility manager is anything but routine.

Area of Facility Management

The following list approximates the range of most facilities management departments in major companies. Not every facilities manager performs every function on this list because the mix of functions and responsibilities is unique to each company.

Real Estate

Project Management

Space Planning

Building Operations and Maintenance

Human and Environmental Factors

Basic Management Activities

Resource Planning

Quality Assessment

Communication

General Administrative Support

Real Estate

Selecting Criteria

There are many factors which need to be considered before selecting property. The following parameters should be used when you wish to survey your property requirements.

Location Details

•Location
•Mode of Transportation (in the Vicinity)
•Distance From Airport s (KM)
•Amenities within 10 minutes walk of property
•5 Star Hotels in the vicinity

Building Details

•Developer / Owner Profile
•Super Area Sq.ft
•Carpet Area Sq.ft
•Floor efficiency (%)
•Possession for fit outs
•Possession for Operations
•Number of Floors in the building
•Floor Available in the building

Technical Details

•Power Back up (Rating of D.Gs)
•HVAC Systems

Facilities

•Parking
•Free / Paid parking Slot
•Lift
•Green Belt etc.

Commercial

•Rent per Sq.ft.
•Maintenance Charges Per sq.ft
•Lease Term (years)
•Lock In Period ( In months)
•Escalations (%)
•Other charges (if any)

Building Ratings

•Building Grade
•Developer/ owner Profile
•Location

Documentation (On Rent)

Latter of Intent (LOI)

It is the first round document which indicates on which terms and conditions you are agree upon with the Land lord.

Lease Deed

Lease Deed is the comprehensive version of LOI which back by state Law (if it is on the stamp paper). It covers all clauses which are agreed upon by both the parties.

Rent Approval

It is a permission letter which issued by the concern authorities after paying the respective fees, and full fills required terms and conditions. (It is for Noida Utter Pradesh India)

Lease Deed Registration

Though lease deed itself a legal document but to some extant it is void if it is not redistricted.