How To Write A Grant Proposal

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How to Write a Grant Proposal

The key to getting an approval for a grant is a winning grant proposal. Grant proposals can make or break one’s chances of getting funds for starting a business or financing one’s education. Grants usually come from government bodies and private groups. In essence, grant proposals explain in detail why a certain individual or organization should receive grants. That said, people seeking funding must learn how to write grant proposals.

The following are some guidelines on how to write a grant proposal:

1. Create an outline. Serving as the grant proposal’s backbone, an outline can help you organize your points. The structure of grant proposals varies according to the type of grant you are applying for. Usually, most outlines consist of the summary of the proposal, introduction, reasons why funding is necessary, how the grant will serve your purpose, and the fund allocation.

2. Be clear and concise. It’s for a good reason—the grant panel that will review your proposal have no time to scan through wordy sentences and lengthy paragraphs. Big words will never impress the grant review panel. Instead, opt for the simplest ways to communicate your message so that it could be easily read and understood. Just like in other types of writing, redundancies and superfluous sentences have no place in grant proposals. Express your points in the fewest words possible without compromising clarity. Remember: simplicity is beauty; less is more.

3. Stress benefits. Your grant proposal will most likely be approved if you can clearly point out how the grant you are applying for will benefit your community. Regardless of the reason for your grant application, make sure that you highlight not just the benefits but also the people or group who will stand to gain from the funding that you will receive. For example, if you are asking for a grant to fund a night-school program, you may state that the funding will educate housewives or out-of-school children in your community. If you are applying for a business grant, you can include the benefits of your business such as creation of more jobs in your area.

4. Give actual figures. Usually, grant proposals use estimations of the costs and budget. However, it would be better to use real figures and statistics. This will show how much research you have done to come up with your figures. In case estimations are unavoidable, approximate the numbers down to the dollar and cents instead of indicating rounded and general figures. Do not be hesitant about using actual figures and statistics—many grant review bodies allow changes in the budget, anyway.

5. Proofread. A good grant proposal is not only well written, but also well edited. Go over your proposal more than once to spot factual, grammatical, and typographical errors. You can ask a family member or friend to check your proposal, or you may consider sending your document to a professional proofreader fur further editing and revisions. As the final step in grant proposal writing, proofreading ensures that your proposal is professional and readable.

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