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Jane Sumerset is a professional proofreader in the UK. She's also a regular writer on topics like "how to write English Emails" on englishsoftware.org the renowned British English writing knowledge base.
English corrector software - Knowing how to write a good email is a critical skill in today's information age. Many people know how to use email but have not mastered the art of writing effective emails. While email may seem very different from old fashioned letters, the same principles apply, though with a few modifications, as we will see in the following tips on how to write great emails!
1. Emails are Letters
Don't forget that emails are a kind of letter. You are addressing them to a specific person and you are trying to communicate something. They are usually shorter and less formal than letters, but the basic goal is the same. Keep this in mind when writing emails.
2. Proofread and Correct
Make sure you proofread your emails for typos, spelling mistakes and sloppy writing. If you are just sending off a note to a friend it may not matter, but if you are writing to a stranger or anyone where you want a specific result, you want the message to be clear.
3. Keep It Short and to the Point
One difference between emails and letters is that with people's busy schedules and shortened attention spans, you really want to keep your emails brief. They have a far better chance of being read and responded to that way.
4. Be Informal But Polite
You don't have to be as formal as in a letter. For one thing, the date and sender's information is automatically visible so you don't have to put it in. However, you should still address it to someone, even if it's just, "Hi (name)" and "sign" your name at the bottom. Unless you know the person well, you should use at least this degree of formality.
5. Use the Power of the Internet
One of the biggest advantages of email over earlier types of communication is that you can include live links to websites. If you don't know how to do this, learn the basic html code, which you should be able to learn in a few minutes. Many more people will click on a live link than will cut and paste an url.
6. Don't Email People All the Time
This is especially true if you are involved in marketing. If people see messages from you several times per day, they are likely to tire of it and ask to be removed from your list. They are also less likely to buy anything from you.
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