Employers Responsible for Filing W2/W3 Forms

<h1>Employers Responsible for Filing W2/W3 Forms</h1>Author: <a title="Lisa Heather" href="http://www.articlesbase.com/authors/lisa-heather/94926.htm">Lisa Heather</a> Employers are required to file W-2 Forms (Wage and Tax Statements) for each of their employees. Employees whom have had income, Social Security and Medicare taxes withheld from their pay. A W-3 form is required to be filed with the W-2 Forms. A W-3 Form is a transmittal summary. This form gives a total amount and number of the W-2 forms being filed. W-2/W-3 forms are filed with the Social Security Administration not the Internal Revenue Service. At this time the SSA requires any employer filing more than 250 W-2 Forms to file those forms electronically versus mailing paper forms. When generating W-2 forms it is your responsibility to make sure the name and number of each employee matches. SSA does have a social security number verification system. SSA uses two forms of filing methods. As referred to earlier you can file electronically or by mailing paper forms. SSA’s Business Services Online (BSO) has two methods to electronically file W-2/W-3 forms. The first step to e-filing your forms is to register with BSO they will assign you a pin number and after verifying your information will mail a password. Users can upload a wage report formatted to SSA regulations. This method is required when filing 250 or more W-2 Forms. Regulation standards are available on SSA’s employer reporting instructions and information website. The most convenient way to generate an electronic submission file is to use an SSA approved <a href="http://www.realtaxtools.com/W2-Mate.html">W2 e-filing software</a>. A good program would allow you to e-file and print forms for your employees. BSO also allows you to file up to twenty W-2 forms directly from your computer and print copies for your employees. There are some requirements and fees involved. More information can be found at SSA’s employer reporting instructions and information website or Business Services Online. Employers filing less than 250 W-2 Forms are allowed to e-file or they have the option to mail<a href="http://www.realtaxtools.com/W2 LASER PACKAGED SETS.htm"> paper W-2 forms</a>. SSA accepts red drop-out ink forms or laser printed forms. Both the laser printed and the red drop-out ink forms must comply with IRS regulations. Laser printed forms must be approved by SSA. The best solution when printing laser W-2/W-3 Forms is to use SSA approved <a href="http://www.realtaxtools.com/index.html">form printing software</a>. You can also use form printing software to print directly to a red drop-out ink form. Payroll software that creates W-2/W-3 Forms based on payroll information that has been generated for the year may also print and/or file the required forms. Employers can find helpful information online at the IRS and SSA websites.About the Author: Lisa Heather, small business owner, provides insightful tips into <a href="http://www.realtaxtools.com">payroll software</a>. You may also visit <a href="http://www.<a target="_blank" href="http://lisaspayrollsoftwareblog.blogspot.com">Payroll">http://lisaspayrollsoftwareblog.blogspot.com">Payroll</a> Blog</a> for more payroll information.
Payroll Mate is an affordable and easy to use <a href="http://www.realtaxtools.com/payrollsoftware/payroll_software.html">PayrollSolution</a>.Article Source: <a href="http://www.articlesbase.com/">ArticlesBase.com</a> - <a href="http://www.articlesbase.com/small-business-articles/employers-responsible-for-filing-w2w3-forms-1165007.html" title="Employers Responsible for Filing W2/W3 Forms">Employers Responsible for Filing W2/W3 Forms</a>

Employers are required to file W-2 Forms (Wage and Tax Statements) for each of their employees. Employees whom have had income, Social Security and Medicare taxes withheld from their pay. A W-3 form is required to be filed with the W-2 Forms. A W-3 Form is a transmittal summary. This form gives a total amount and number of the W-2 forms being filed. W-2/W-3 forms are filed with the Social Security Administration not the Internal Revenue Service. At this time the SSA requires any employer filing more than 250 W-2 Forms to file those forms electronically versus mailing paper forms. When generating W-2 forms it is your responsibility to make sure the name and number of each employee matches. SSA does have a social security number verification system.

SSA uses two forms of filing methods. As referred to earlier you can file electronically or by mailing paper forms.

SSA’s Business Services Online (BSO) has two methods to electronically file W-2/W-3 forms. The first step to e-filing your forms is to register with BSO they will assign you a pin number and after verifying your information will mail a password.

Users can upload a wage report formatted to SSA regulations. This method is required when filing 250 or more W-2 Forms. Regulation standards are available on SSA’s employer reporting instructions and information website. The most convenient way to generate an electronic submission file is to use an SSA approved W2 e-filing software. A good program would allow you to e-file and print forms for your employees. BSO also allows you to file up to twenty W-2 forms directly from your computer and print copies for your employees. There are some requirements and fees involved. More information can be found at SSA’s employer reporting instructions and information website or Business Services Online.

Employers filing less than 250 W-2 Forms are allowed to e-file or they have the option to mail paper W-2 forms. SSA accepts red drop-out ink forms or laser printed forms. Both the laser printed and the red drop-out ink forms must comply with IRS regulations. Laser printed forms must be approved by SSA. The best solution when printing laser W-2/W-3 Forms is to use SSA approved form printing software. You can also use form printing software to print directly to a red drop-out ink form. Payroll software that creates W-2/W-3 Forms based on payroll information that has been generated for the year may also print and/or file the required forms. Employers can find helpful information online at the IRS and SSA websites.

Lisa Heather, small business owner, provides insightful tips into payroll software. You may also visit Payroll">http://lisaspayrollsoftwareblog.blogspot.com">Payroll Blog for more payroll information. Payroll Mate is an affordable and easy to use PayrollSolution.

Rate this Article:

0 / 5 stars - 0 vote(s)

Re-Publish

Article Source: http://www.articlesbase.com/small-business-articles/employers-responsible-for-filing-w2w3-forms-1165007.html

Article Tags: payroll software, w-2 forms, efile w2 forms, form printing software, payroll solution, payroll, payroll program, paper w2 form, w3 form, electronic filing

Related Videos
Related Articles
Ask / Related Q&A

Play

How to Use a W-2 Form for a Tax Return

Play

How to Use a 1099 Form

Play

Small Business Advice - How to Gather Forms

Play

How to Fill Tax Forms

Play

How-to make a Body Form, Threadbanger Projects

Latest Small Business Articles
More from Lisa Heather

Quality Crafted Wood Boxes & Cigar Wooden Boxes created with Modern Technology

By: Henry Funk | 01/01/2010
Established since 1999, The Millennium Wood Boxes Company has been the leader in quality, best prices, and services in the manufacture of cigar boxes, humidors, wine boxes, gift boxes, and everything related with wooden boxes. You will find every wood box matches with your needs. We cordially invite you to browse through this website to learn more about our custom wood boxes hoping that you contact us soon.

World of Warcraft New Year 2010 - Buy WoW Gold

By: Wow-gold-team | 01/01/2010
With the release of Patch 3.3 in last month, the price of items in World of Warcraft is much more expensive now. So we have to cost much WoW gold to buy items, so I guess the price of wow gold will increase in 2010.

How to Thrive in Uncertain Times

By: Christine Gallagher | 01/01/2010
It is interesting to observe those who are thriving in this climate. Whether they are selling products or services, a common trait is that they are giving tons of value up front to their clients and customers. This is clear before they have even sold anything to anyone.

How to Thrive in Uncertain Times

Start A Small Home Based Business Of Your Own Right Away! It Is Easy And Fun! Make 2010 Your Best Year Ever!

By: Father Time | 01/01/2010
You can get your own home based business started in 2010 and then you won't have to be a slave at that job!

1099 Software- How to E-file 1099 R

By: Lisa Heather | 02/12/2009 | Business
Payers filing 250 forms or more are required to electronically file their 1099 R copy A and 1096 forms with the IRS. You can file electronically through the Filing Information Returns Electronically System (FIRE System) it is mandatory to have software that produces a file in the proper format according to Pub 1220.

1099 Software - How to Print 1099 R

By: Lisa Heather | 02/12/2009 | Business
When it comes to printing tax forms for the IRS there are many different rules and regulations to follow. A good tool to use is the IRS website. You can find beneficial information on this site. To make printing 1099 R forms from your computer simple I would recommend government approved 1099 software.

1099 Software- How to E-file 1099 DIV

By: Lisa Heather | 02/12/2009 | Business
The IRS requires payers to file 1099 DIV copy A and 1096 forms to their office. Payers can choose to mail paper forms to the IRS directly or to electronically file their 1099 Div forms. You can file electronically through the Filing Information Returns Electronically System (FIRE System) you will be required to have software that produces a file in the proper format. The IRS requires payers filing 250 forms or more to electronically file.

1099 Software- How to Print 1099 DIV

By: Lisa Heather | 02/12/2009 | Business
1099 DIV copies B, C and 2 forms must be issued to recipients no later than January 31st of the following tax year in which payments were made paid. The 1099 DIV A and 1096 forms are to be sent to the IRS no later than February 28th. The deadline moves back to March 31st if you electronically file the forms. 1099 DIV C is kept as the payer‘s copy.

1099 Software- How to E-file 1099 Int

By: Lisa Heather | 02/12/2009 | Business
The forms you will be filing with the IRS are 1099 INT copy A and 1096. Payers can choose to mail paper forms to the IRS or to electronically file their 1099 Int forms. You can file electronically through Filing Information Returns Electronically System (FIRE System) you will be required to have software that produces a file in the proper format according to Pub. 1220. The IRS requires payers filing 250 forms or more to electronically file.

1099 Software- How to Print 1099 INT

By: Lisa Heather | 18/11/2009 | Human Resources
There are many different types of 1099 forms each reporting a different kind of payment. 1099 Int forms report interest income paid to individuals. Interest earned on bank accounts must be reported as income.

1099 Software- How to E-file 1099 Misc

By: Lisa Heather | 18/11/2009 | Human Resources
Payers can choose to mail paper forms to the IRS or to electronically file their 1099 Misc forms. The IRS requires payers filing 250 or more to electronically file.

1099 Software - How to Print 1099 MISC

By: Lisa Heather | 10/11/2009 | Small Business
A 1099 form is considered an informational return by the IRS. Use this form to report taxable income. 1099 MISC Forms report miscellaneous taxable income for individuals and companies who have been paid $600 or more in non-employee compensation during a calendar year.