Marketing Manager
Daily Communications Tools
Meetings
In project-based companies, the use of daily, weekly and monthly meetings are a common practice. This methodology is implemented in software development, as well as, sales and marketing workflows. As projects sometimes require immediate feedback, consistent meetings are very useful. Daily meetings are usually focused on critical tasks for the project that need immediate attention.
Secondary tasks that do not require daily meetings can be addressed in weekly or monthly meetings.
Email is an obvious way to quickly communicate back and forth with team members. Individual tasks and reports can easily be sent and received to one or many project participants. Using email to communicate, helps keep information flowing between all members of a project.
Project Dashboard
A simple graphic representation of current project status gives all project stakeholders a quick and easy to understand visual assessment of project status. In less than a minute, stakeholders are able to view project data that are not as easy to visualize in paper reports. The purpose of dashboards is to communicate project status as a whole picture, unlike other project management tools that only provide project status details.
Summary
Information flow is vital to a project. ConceptDraw Office was developed to enable project participants to stay “focused”, by providing them with information about accomplished tasks, process details, necessary next steps, and to identify critical tasks.
Do’s
- Communicate with project team on regular basis.
- Email and visual dashboards to prepare to meetings.
- This will make meetings shorter.
- Write email with one topic and one document attached.
- Meeting participants should be those, who works with related tasks.
- Present information in a clear and concise manner.
- Use email for effective time management.
- Use Preview Image functionality when sending graphical reports via email.
- Ensure communication is two-way.
Don’ts
- Irregular, chaotic communications slow down team productivity.
- Don't utilize daily project meetings to micro-manage the team.
- Attach multiple documents in a single email.
- Leave messages without respond.
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