Digital Dictation - paperless dictation

Law firms need to produce large quantities of documents and in many situations these documents need to be produced from dictation. The TeamTalk Digital Dictation system has brought huge benefits to law firms who need to produce documents quickly and efficiently.

TeamTalk, the Digital Dictation management system from DPS Software is fully integrated with Philips Speech Technology Hardware and the benefits of this integration include: speed, efficient job management, reduced job sizes, better sound quality and the ability to dictate against partly completed documents.

Using TeamTalk together with the DPS Case Management product suite allows the user to dictate against documents meaning that the dictation and document to be typed are kept together, and store on the case file.

The system tracks all the stages of the dictation allowing electronic checking and approval, and can show at a glance the exact stage a particular job is at.

The whole system works with HOT DOCS, PC?DOCS, IMANAGE, or as a stand?alone digital dictation and workflow management system.

Features:

FIRM

No Analogue Tapes - no tapes to break, lose or clutter desks

Intelligent Routing -  effective and flexible use of secretarial resources by automatic routing of jobs to the next available or appropriate secretary, regardless of their location

Full Work Flow Functionality - allocation of files managed with a contingency
plan for secretarial absence, so as not to interrupt fee earners

Built?in Reports and Report Writer - provides management information on workflow systems to identify and eliminate bottlenecks and plan secretarial resources

Intelligent Pulsing System - in addition to advanced file compression, the system monitors network traffic and sends dictation data when the network load is minimised

Fully Scalable - the system can handle an increasing number of users by allowing the system to scale from 2 to an unlimited number of fee earners and secretaries

Secure Access Levels - each secretary can be assigned an access level to ensure that confidential or sensitive documents are only routed to a secretary authorised to complete that work

Document Turnaround Alarms - audible and visual alarms notify the administrator when jobs are overdue, ensuring that client documents are delivered as quickly as possible

FEE EARNER & SECRETARY

Simple User Interface - no complicated screens, buttons or processes, and little change to working practices

Non?proprietary Input Devices - allows fee earners to dictate via numerous devices including hand?held, recorders, microphones and telephones

Dictation ‘Call?Back’ - fee earners can amend dictations after they have been sent to the workflow system, providing the job is not in transcription stages

Dictation Status Enquiry - fee earners can monitor the progress of their work at any stage

Internet Access - secretaries and fee earners can log onto the workflow system via the internet rather than dialling into the firm’s network

Playback Speed Control - secretaries can slow down or speed up playback without affecting the tone of dictation, ensuring maximum clarity, speed and accuracy of transcription