Outsourcing Email Gives Managed Solution, Enhanced Dependability, Savings and Scalability

One can find many reasons to outsource ones organization’s email v/s keeping it internal. Outsourcing not only offers greater security and reliability but also saves time and money. By moving to an outsourced solution, both small business owners and IT managers, places the responsibility of maintaining and managing the email communications in the hands of a trusted email hosting collaborate.

In the interest of protecting their correspondence, many businesses in the beginning build or buy an in-house mail server. However, an in-house server offers less security unless it is properly maintained than a managed outsourced solution. Junk mail, viruses and attacks may all of a sudden bring ones email services to a halt. An in-house server hard drive failure results in a total loss of data.

While choosing an email hosting partner, one should look for both network and storage redundancy. Outsourced email can provide enterprise class reliability and offers a managed hosting solution. By minimizing points of failure and optimizing, the hosting servers for email can build a goal in redundant email platform. Hosting companies employ clustering technologies, to achieve this. Load balancers, multiple mail servers, and raid array file storage should be included in a hosting cluster. Both nightly mirrored disk backups and remote tape backups should be included in an outsourced solution.

Plan pricing is based upon, the number of email accounts by most hosting providers. One may need to confirm that the hosting platform supports both POP3 and IMAP protocols, on their client application requirements. One should check to make sure that his/her provider supports SMTP Authentication for outgoing mail. Web mail, managed virus protection, an easy to use web based administration panel, firewall security and spam control should be included in an outsourced email solution. It should also include aliases, vacation messages, mail forwards, auto-responders, and phone support as an added feature.